Show two time zones in your Outlook calendar

When you work with people in another time zone, it’s a good thing to keep track of what time it is there. But, it’s easy to forget how many hours ahead or behind they are. A simple way to keep track of this is by adding a second time zone to your Outlook calendar. To…

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Changing label fonts in Microsoft PowerPoint

You may notice that your labels and percent values appear somewhat jumbled in the Data Labels preview window. This preview may be a little inaccurate, but if you’re using long titles, you’ll need to do some reconfiguring in order to get each percent value and label to fit properly. One way to do this is…

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Speed up your scrolling in large documents (Microsoft Word)

If you’re editing a large document that also includes a number of images, you may find that scrolling is quite slow. This happens because Word has to load each image as you scroll, which can make your productivity drag.   Fortunately, if you display picture placeholders rather than your actual images, you won’t have to…

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Get what you want: Customize your toolbars to suit you

To customize the toolbar in a specific Outlook item, create a new item of that type (e.g., start a new email message). Do not enter any data into the form. From the item’s menu bar, choose Tools | Customize, then click on the Com­mands tab. Modify the toolbar as desired by dragging items from the…

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Use care when upgrading hand-held operating systems

Upgrading operating systems has become almost automatic, as it’s a crucial element of security maintenance. However, rapid advances in computer hardware have made it easy to forget the need to also consider system resources when upgrading to any new operating system. Clearly, this becomes more of an issue with hand-held devices, which typically are far…

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Moderating a presentation with multiple speakers

There are times when you have to share the spotlight with one or more fellow presenters. If it falls to you to act as moderator, here are a few points to keep in mind: 1. Plan a general outline for the presentation and alert each presenter of your need to do so. This will push…

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Add dynamically linked Excel data to your Word document

(97/2000/2001/2002) Many of us create numerical reports using Excel worksheets. Unfortunately, numbers don’t always speak for themselves. To make complex numerical data easier to understand, you may present your workbook’s key figures along with descriptive information and analyses in a written report, saved as a Word document. You can print your Excel data and your…

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Recover unsaved workbooks (2010)

We’ve all done it before—either you forget to save a workbook, you accidentally save it when you should have saved it as a different name, or maybe you lose work because of that rare power outage. Whatever the cause, there’s no need to panic when you think you’ve lost your work in Excel 2010. You…

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Put mathematical equations at your fingertips (2007/2010)

When you’re dealing with complicated mathematical equations, trying to duplicate them in any Office program is a challenge. Excel is no exception. The symbols used in mathematical equations can often make it difficult to include them in a spreadsheet. Fortunately, Excel offers a few common equations at the click of a button. These equations don’t…

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How to Create a Chart in Word from Table Data

1. Select data within the table to chart. Copy the data – not the totals. Click outside the table where the chart will be placed. 2. Insert > Illustrations command group > Chart. 3. A chart gallery appears. Select a chart type. Click OK. 4. A sample series spreadsheet “Chart in MS Office Word” appears.…

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